Executive Retreats and Company-Wide Meetings Carefully Crafted for Success
SUCCESS STORY
ENSURING THAT EXECUTIVES, MANAGERS, AND SALESPEOPLE OF FAR-FLUNG AND VARIED TEAMS STAY ON THE SAME PAGE
Client: Access Information Management
Project Timeline: Fall 2012 - Present
Services Provided: Executive Retreats and Company-Wide Meetings, Event Theme Development, Graphic Communications Designs, Agenda Development, Hotel Lodging, Meeting and Entertainment Site Selections and Bookings, On-Site Logistics Coordination and Orchestration of All Activities
The Challenge
Access is an international company spanning some 230 markets worldwide and employing 2,300+ team members. Ensuring that the managers, marketers, and salespeople of these far-flung and varied teams have the opportunity to get together at least once annually and making the most of the five days allotted to the “Annual Summit” while adhering to strict budget constraints is no small task.
“These guys are amazing, incredible and the backbone of Summit. Rip and his team are the geniuses behind every detail that you will see and the masters that will keep it running. There is no one better in the business than these guys.”
COURTNEY MARTIN, EXECUTIVE ASSISTANT - ACCESS INFORMATION MANAGEMENT
The Process
Each year since 2012 (including pre-pandemic 2020), the team at The Moving Company has scouted appropriate “vacation” venues throughout the United States for the Access team - evaluating suitability for convenient and economical air and ground travel, as well as hotel & convention center surroundings to support multiple concurrent business meetings, broad team-bonding activities (always including a vetted, worthwhile charitable effort) and enjoyable meals and nightly entertainment for all participants.
Once the venue is booked and charity selected months in advance, the real work begins and continues until “it’s a wrap!” A theme is established that typically corresponds directly to the destination, exciting teasers and invitations are developed and distributed to build excitement around the upcoming event. Agendas are drafted, and re-drafted, audio/visual requirements carefully planned for each presenter, menu selections are made, and site logistics diligently reviewed including the creation of venue maps and directional signage ensuring to accommodate the various languages our client’s team members speak.
The Moving Company team - including an event coordinator, photo/videographer (to capture video of all events as well as professional headshots of each participant), and support staff (to accomplish all on-the-ground activities and support all logistics as well as to man the Conference Desk) - hit the ground days in advance to ensure that everything goes off without a hitch. And, we are proud to say, it always does.
“HUGE thanks again for setting up and executing a fantastic Summit. I’ll share the feedback once more of it comes, but the early surveys are incredibly positive. And verbally I’m hearing a ton of ‘best Summit ever!’”
JEREMY BENEDICT, CHIEF PEOPLE AND STRATEGY OFFICER - ACCESS INFORMATION MANAGEMENT
Problem Solved
The reactions of executives responsible for the success of these events – and who must answer for the significant investment made each year – reaffirm the incredible value of The Moving Company participation.
Over the years, The Moving Company was responsible for arranging:
Each year, without fail, bringing together over 200 leaders from across the globe together
Supported hundreds of business presentations
Thousands of photos
Programs with charities
Key note speakers
